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/ How to create a group appointment in Keepon

How to create a group appointment in Keepon

  1. Tap the calendar icon down the bottom of the screen. 
  2. Tap the + icon in the top right corner
  3. Tap “Add Group Appointment”
  4. Next, enter the appointment details in the “Add Appointment” screen fields
    Field NameWhat is it?
    Group Name (optional)Here you can add a name that makes sense to you and that helps you identify what it is.
    Service Template (optional)This allows you to save time by adding frequently used services with predefined details like price, duration, and location. Refer to How to setup Service Templates for more details
    Clients (optional)This will add clients to the appointment that you know will be attending
    Invite Clients (optional)Invitations will be sent by email to your clients for the first appointment, where they can accept or decline. You can send future invitations for repeated appointments from the appointment overview.
    Max # Clients (optional)This allows you to set how many people may attend or book online.
    Bookable Online (optional)This enables online bookings via your online portal.

    Not enabled - Proceed to location

    Enabled - Booking Payment is displayed: Select one of the following options to be used when clients book this service via your online booking page.
    • No Prepayment: Price is shown but prepayment is not required to book in.
    • Full prepayment: Full prepayment is required before the client can book in for this service.
    • Hide Price: No price is shown and prepayment is not required before booking.
    Location - Default “No Location Set” (optional)This allows you to add the location or whereabouts of the appointment. These are integrated with mapping services i.e. Google, Apple, Uber making it easy for your clients to find you.
    Date (required)Date of appointment
    Start Time (required)Time appointment starts
    Duration (required)How long the appointment goes for
    Buffer Time Before (optional)This allows you to block out extra time to prepare or wrap up. This buffer time blocks out time for online bookings.
    Buffer Time After (optional)This allows you to block out extra time to prepare or wrap up. This buffer time blocks out time for online bookings.
    Repeat Every (optional)Here you can set up a recurring appointment. For example, if your client comes in every 2 weeks on Friday for 45min for the next 4 months, then this is the place to set that up.
    Remind Client (optional)Here you can set up or edit the default text (SMS) or email reminders that will be sent to your client.

    If you have already set up default reminders setup and do not need to edit them you can skip this.
    Remind Me (optional)This allows you to set up email or push notifications to remind your self about this appointment.

    If you have already set up default reminders setup and do not need to edit them you can skip this.
    Price (optional)Default price per client
  5. Tap the "Book Now" button.